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Saturday, December 16, 2017

The Peak Publications Society

The Peak Publications Society is a registered non-profit society under the B.C. Societies Act that publishes this web site and the print version of The Peak. We are governed by a Constitution.

The Society is governed by a Board of Directors, which is currently made up of:

  • Courtney Miller, Editor-in-Chief, Chair of the Board
  • Zach Siddiqui, Collective Representative
  • Janis McMath, Collective Representative
  • Grace Rose, Employee Representative
  • Kate Olivares, At-Large Representative

The Board has approved the following policies which may be of interest:

  1. Contributors to The Peak are eligible to be paid if they meet all of the following criteria:
      1. They are members in good standing of the Peak Publications Society;
      2. They are registered in at least one SFU class in the semester in which their contribution is published or are intending to return to classes in the next semester;
        1. Contributors must present proof of enrollment for either the current or next semester when they submit their invoice.
      3. They are not an editor of The Peak.
  2. Employees of the Peak Publications Society will be paid provided they:
      1. Meet all the above criteria;
      2. And are credited as an associate on the contribution.
  3. Pay will be calculated by the following rules:
    1. Articles will determined to fall into one of the following categories by section editors, subject to review by the Editor-in-chief:
      1. Bite-size content, generally defined as extremely brief content involving little or no research, such as Peak Speak, house ads, and “filler” content, shall not be paid;
      2. Brief content, such as news briefs, CD reviews, New Music Friday, or letters to the editor (generally less than 300 words), shall be paid $10;
      3. Standard articles, such as most news reports, interviews, and editorials (generally 300-700 words), shall be paid $30;
      4. Short features, such as most Last Words and one-page features containing interviews and/or some research (generally 750-1200 words), shall be paid $50;
      5. Features, such as research-intensive articles taking more than one page (generally over 1200 words), shall be paid $75;
    2. Photographs, illustrations, cartoons, and other graphic contributions shall be determined to fall into one of the following categories by section editors, subject to review by the Editor-in-Chief:
      1. $10 per event or story for photographs that are published accompanying content written by the photographer;
      2. $20 per event or story for photographs that are published alone or accompanying content written by someone other than the photographer;
      3. $10 per simple illustration, specified as a mini-illustration;
      4. $20 per simple illustration, cartoon, or graphic, generally defined as those taking less than an hour to produce;
      5. $30 for all other illustrations, cartoons, or graphics;
      6. $50 for any image appearing as the primary graphic on the print edition’s cover, paid instead of the above rates.
    3. In the case of a contribution with more than one author, each author shall receive 150% of the normal value of the contribution divided by the number of authors, with the exception that authors that are ineligible for contributor pay shall not be entitled to their share;
    4. Contributors shall only be paid once for a single contribution, and shall not be paid if it is re-published.
  4. Notwithstanding any other part of this policy, if a contributor who is a sitting officer or employee of the Simon Fraser Student Society or Graduate Student Society at SFU is involved in creating a contribution that engages with issues of student politics, or any other contributor is involved in creating content that comments upon or benefits any organization or group from which they receive any pay, regardless of whether that pay is specifically for producing that content, that piece shall not be paid, and shall not count toward the three-piece minimum to qualify for pay.
  5. Contributor pay shall be distributed at the end of each semester, after the final issue has been published.
  6. If a contributor does not collect their pay within six months of the last issue of a semester, that contributor will be considered to have forfeit their pay for that semester.
  7. This policy may be amended, replaced, or abolished by a majority vote of the Peak Publications Society Board of Directors.

  1. Pitching
    Ideas for content are either pitched by editors to contributors or vice versa. Editors will often send out pitch email to their contributor base who can then individually pick up assignments. Contributors may also send content ideas to editors, who will either accept, reject, or modify the pitch. Editors will set a deadline for the piece to be filed by the contributor.
  2. Section Editing
    Section editors receive their content and perform an edit for grammar, style, legality, and uniformity according to the Peak’s style guide. Edited pieces are then submitted to the Editor in Chief (EIC) and the Copy Editor through shared Google Docs. All content is due to be filed by the time of the weekly collective meeting, unless explicit permission from the EIC and Copy Editor has been given beforehand (ex: event coverage, breaking news).
  3. Collective Meeting
    At the weekly collective meeting, section editors present their print and web content for the week and give estimated page counts. From these page estimates, it is decided by the collective what the overall page count will be, which is always a multiple of four. It is also decided what the concept for the cover image will be, whether it will be a photograph or graphic design, and which stories will have copy on the cover. The question for Peak Speak is also decided. A final post-mortem is done on the paper that was printed that week, which is going through page by page and critiqued for content and design.
  4. First Edit
    Once copy has been submitted, it is looked over by both the EIC and the Copy Editor. The EIC either gives approval, asks for changes, or recommends to kill the piece. The Copy Editor does a first edit for accuracy, flow, style, grammar, spelling, and adherence to style guide. Once the piece of content has been revised and approved by both the EIC and the Copy Editor, it is cleared.
  5. Photos and Illustrations
    Requests for photos and illustrations are made by section editors to the Photo Editor and the Production Editor. The Photo Editor and the Production Editor are responsible for executing these requests to the best of their ability, using their own skills, as well as their pools of contributors and staff.
  6. Layout
    Once content has been cleared first, it is ready to be laid out for print. The Production Editor coordinates with the Business Manager and the Layout Assistant(s) to arrange ads and content on pages. The Business Manager places ads on particular pages. The Production Editor and the Layout Assistant(s) lay out the content physically on the pages, using pre-existing formats or formats of their own design.
  7. Second and Final
    Once content has been laid out, each page goes to the Proofreader for a second edit on the physical printout. This second edit also involves looking for accuracy, flow, style, grammar, spelling, and adherence to style guide. Once the Proofreader has made these suggested edits on the physical page, the page goes to the section editor, who uses makes the changes on the InDesign file. The page with the second changes is printed out once again and given to the Copy Editor for a final edit of the physical page.
  8. Web
    After a piece of content has been through second and final, it is ready to be put online. Section editor are responsible for putting their content online through their individual WordPress account and post-dating the post for when the content is to be released.
  9. Exporting and Sending to Printers
    Once the final edit has been completed, each page is exported to a PDF file. These PDF files are looked over once again by the copy editor and given final approval by the EIC, making changes and re-exporting when necessary. The Production Editor is responsible for checking over all pages and ensuring the quality and consistency of the print design. They are also responsible for the production of the final cover image. Once all pages have been exported, they are amalgamated into a single PDF file and sent to the printers.

1. Purpose:
The purpose of this policy is to outline the management, responsibilities, and duties required of The Peak’s staff and contributors in the handling of AV materials.

2. Definitions.
“Staff” refers to any employee of the Peak Publications Society.
“Contributor” refers to any person who is paid for their contributions to The Peak. (See Pay Policy for more details.)
“AV materials” refers to any and all photography/videography equipment, including, but not limited to cameras, SD cards, microphones, lenses, backgrounds, lighting equipment, etc.
“Waiver form” refers to the attached Appendix A document.
“Staff Illustrator” or “Staff Photographer” refers to a contributor who produces consistently exceptional content as determined by individual section editors and is rewarded for that work.

3. Policy and Procedure
A. All staff and contributors are responsible for the equipment they take out.
i. All borrowers, staff and contributors, must fully complete a waiver form in order to sign out AV materials.
ii. A staff member must sign their own form and a staff member is required to co-sign a contributor’s form. Forms will be available in the photo studio. Completed forms will be submitted into an inbox within the photo studio.
iii. Upon return, an editor should sign on the waiver that the equipment has been returned in the space provided.
B. The multimedia editor and photo editor will take on inventory duties related to the equipment and the waiver forms.
i. Every week, the multimedia editor and photo editor will scan and upload each signed waiver to a shared file on The Peak server.
ii. Every month, the multimedia editor and photo editor will complete an inventory check using a preferred method which will track the location and condition of each AV material. As such, the AV materials will be labeled in a consistent fashion, i.e., SD card 1, Camera 1, Microphone 1, etc.
iii. The editor-in-chief retains the right to make changes to the tracking method as they see fit.

4. Disciplinary Action
A. In the event of damage to AV materials, or loss of AV materials, under the care of a staff member or contributor:
i. The staff member or contributor will discuss the proper repayment and course(s) of action following the incident with the multimedia editor, photo editor, editor-in-chief, business manager, and in the case of a contributor, the editor who co-signed the waiver.
ii. If necessary, the staff member’s final pay cheque, or the contributor’s end-of-semester invoice payment may be withheld until such a meeting and consequential steps have occurred.